Staffing Coordinator - Staffing Office - PRN

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Administrative/Clerical
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2019-R0253837 Requisition #
Thanks for your interest in the Staffing Coordinator - Staffing Office - PRN position. Unfortunately this position has been closed but you can search our 1 open jobs by clicking here.

MINIMUM QUALIFICATIONS:

Education: Two years college or the equivalent.

Experience: At least four years related hospital experience.

Physical Requirements: This job requires, at various times, the following physical activities; sitting, reaching, carrying, walking, pushing, pulling, lifting, talking, hearing, and finger dexterity. Must have close visual acuity to perform daily activities. The worker is not substantially exposed to adverse environmental conditions.

Skills: Word processing, Microsoft Word preferred. Excel. Demonstrated communication skills, both oral and written. Accurate typing; ability to perform multiple tasks; ability to work independently without close supervision; decision making skills.

PRIMARY CUSTOMERS: Employees and nursing leadership.

WORKING RELATIONSHIPS: Leaders.

Incumbent has access to confidential patient and/or non-patient related information and must comply with the terms of SVHS/CHI Policies as they apply to their job role.


AGE GROUPS: _x__ Neonate/infant (Birth - 1 mo) _x__ Infant (1mo-1yr) _X__ Toddler (1yr-3 yrs) _x__ Preschool (3 yrs-6yrs) x__ School Age (6 yrs-13yrs) x___ Adolescent (13yrs-18 yrs) _x__ Adult (18 yrs-64 yrs) _x__ Older Adult (65+yrs)


1. Communication:
Consistently answers the telephones promptly and courteously.
Effectively answers customers’ questions.
Meets and greets the public in a friendly and professional manner.
Establishes and maintains positive working relationships.
Effectively works to resolve customer conflicts and complaints.
Keep nurse managers informed of unfilled shifts and call-ins.
Records and relays all messages accurately and timely.
Sends and receives E-MAIL and facsimiles.

2. Staffing / Scheduling:
Provides nurse managers with a plan sheet and assists them in the preparation of their four week schedule.
Assigns and reassigns shifts utilizing all available resources.
Enters schedule consistently and accurately in the scheduling system within unit specific time frame.
Maintains staffing sheets utilizing all available resources in making logical decisions as it relates to staffing adjustments.
Adheres to unit specific policies regarding Summer and Winter Holidays.
Call and verify census and staffing prior to the beginning of each shift
Edits staffing sheets and enters in the scheduling system in the appropriate time frame assuring that the information
entered is accurate.
Reviews all schedules and alerts nurse manager to critical staffing needs.

3. Information Management:
Utilizes the staffing matrix as a guideline when making staffing decisions and adjusts staffing accordingly
Consistently maintains & keys daily changes in the scheduling system in a timely manner.
Compiles data and creates reports as requested by management. Also acts as Resource Person for retrieving available
historical data as requested.
Consistently completes and sends the shift staffing summary report in the established time frame and with no errors.
Consistently maintains the low census log and discrepancy log when appropriate and follows up with responsible party.
Consistently utilizes the phone log when making calls to obtain additional staff
Consistently submits requested reports, assuring that the information recorded is accurate.


4. Budget:
Staff units according to their staffing matrix, flexing staff when appropriate.
Demonstrates fiscal responsibility by ensuring that units are staffed based on correct utilization of matrix guidelines.
Consistently monitors unit staffing to avoid staffing overages.
Consistently enters accurate data in employee timecard to prevent error in payroll.

5. Payroll:
Consistently processes payroll accurately using information available and in specified time frame.
Able to explain paychecks, answer payroll questions, and resolve pay concerns in a calm professional manner.
Flexible with work schedule to accommodate payroll processing deadline.
Consistently follows payroll practices and guidelines.
Follow up with appropriate nurse managers to ensure that all payroll information is submitted in a timely fashion.


About Us


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Chances are, you’re here because you’re looking for a career offering greater opportunity, challenge and fulfillment. We’re confident you’ll find all three at CHI. As one of the nation’s largest nonprofit health systems, we offer a wealth of careers across more than 101 hospitals in 18 states. Our faith-based health system welcomes you to share in our mission of building healthier communities, whether as a surgeon in the operating room or an administrator in a conference room. When you work in a supportive environment with like-minded professionals, wonderful things happen. Learn More

Equal Opportunity Employment


Consistent with our Core Values, Catholic Health Initiatives employers are EEO/AA/M/F/Vets/Disabled Employers. Qualified applications will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identification, protected veteran status, disability or any other legally protected characteristic

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