Administrative Assistant I

📁
Administrative/Clerical
📅
2018-R0185340 Requisition #
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Baylor St. Luke’s Medical Center - A quaternary care facility that is home of the Texas Heart® Institute, a world-class cardiovascular research and education institution founded in 1962 by Denton A. Cooley, MD–consistently ranked as one of the nation’s best in Cardiovascular Services & Heart Surgery. The first hospital in Texas and the Southwest designated a Magnet® hospital for Nursing Excellence by the American Nurses Credentialing Center, receiving the award four consecutive times. Baylor St. Luke’s is home to three freestanding community emergency centers (Holcombe, Pearland, and San Felipe) offering adult and pediatric care–treating more than 51,000 patients annually. The hospital holds a collaborative partnership with Baylor College of Medicine and affiliations with The University of Texas Medical School at Houston, The University of Texas Medical Branch (Galveston), Houston Baptist University, and Prairie View A&M University.

POSITION SUMMARY

Oversees a variety of clerical office functions and interacting at all levels of the organization including visitors, vendors, physicians and staff. Provides administrative support for the department, the managers and supervisors who oversee staff in the department.
MINIMUM QUALIFICATIONS

Education and Licensure Required:

* High School Diploma/GED

Minimum Experience:

* None required

Minimum Knowledge, Skills, and Abilities:

• Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion
• Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process
• Must be self-motivated, and able to take ownership of projects/assignment
• Must be a team player
• Must have excellent customer service skills with outstanding follow-up
• Strong interpersonal, verbal and writing skills
• Must have exceptional proficiency in composing written communications, expert proofreading and editing skills
• Ability to create an revise Word, Excel, PowerPoint and Visio document
• Advanced Microsoft Office product competency, which may be tested through pre-employment assessment

POSITION RESPONSIBILITIES

1. Greets and directs all visitors, vendors, physicians and staff with a friendly and professional demeanor

2. Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail.

3. Coordination of department communications (i.e. distribution list administration, department meeting minutes)
4. Orders and maintains inventory of office supplies for the department.

5. Provides information to staff

6. Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary

About Us


Chances are, you’re here because you’re looking for a career offering greater opportunity, challenge and fulfillment. We’re confident you’ll find all three at CHI. As one of the nation’s largest nonprofit health systems, we offer a wealth of careers across more than 101 hospitals in 18 states. Our faith-based health system welcomes you to share in our mission of building healthier communities, whether as a surgeon in the operating room or an administrator in a conference room. When you work in a supportive environment with like-minded professionals, wonderful things happen. Learn More

Equal Opportunity Employment


Consistent with our Core Values, Catholic Health Initiatives employers are EEO/AA/M/F/Vets/Disabled Employers. Qualified applications will receive consideration for employement without regard to their race, color, religion, national origin, sex, sexual orientation, gender identification, protected veteran status, disabilitiy or any other legally protected characteristic. 

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