Office Coordinator – Clinic - Immanuel Psych Associates

2018-R0198994 Requisition #
Thanks for your interest in the Office Coordinator – Clinic - Immanuel Psych Associates position. Unfortunately this position has been closed but you can search our 3,794 open jobs by clicking here.

Your time at work should be fulfilling. Rewarding. Inspiring. That’s what you’ll find when you join one of our non-profit CHI facilities across the nation. You’ll find challenging, rewarding work every day alongside people who have as much compassion as you. Join us and together we’ll create healthier, stronger communities. Imagine your career at Catholic Health Initiatives!


Job Responsibilities
The incumbent reports directly to the Manager - Outpatient Clinics.  The incumbent works collaboratively with Clinic Office Specialists, providers, and physicians.  Provides leadership and oversight in the development of functions in direct support for the delivery of integrated health services in the clinic.

Additional responsibilities for this health care role include:

  • Assignment and coordination of all clinic support staff scheduling and duties.

  • Ensures coverage for all position requirements through work reallocation and/or on-call staff coverage.

  • Implements timelines/deadlines for all work assignments.

  • Ensures accuracy of assignments/task completion.

  • Performs daily operational tasks, functions, and activities when required to ensure timely patient care and response.


Coordinates all time and attendance records for identified personnel.

  • Addresses payroll issues in a timely manner.

  • Ensures all payroll adjustment paperwork is accurately completed and maintains records in accordance with Alegent Health policy.

  • Daily Productivity calculation
  • Kronos Timekeeper

Collaborates with Operations Director in completing and monitoring all required HR personnel forms for identified staff.

  • Identifies, analyzes and resolves daily operational problems or concerns.

  • Coordination/communication to all staff regarding policy and revisions.

  • Monitors facility maintenance issues to ensure a safe working environment, when needed submits appropriate work orders.

  • Identify and report any hardware/software computer problems  IT


Coordinates the completion of daily operational functions.

  • Office opened and closed according to procedures.

  • Mail opened and distributed.
  • Monitor and maintain office & unit supply inventory.

  • Monitor all clinic equipment to ensure maintenance and operation.

  • Maintain compliance with all regulations, established departmental and organizational policies and procedures concerning quality, safety, environmental conditions and infection control.

  • Creates and writes clinic specific reports as required/requested.

  • Prepares minutes for staff meetings as directed.

Job Requirements

One to three years in an outpatient mental health clinic operation experience preferred; computer, math and clerical/business experience with customer service emphasis.  Practice management experience preferred.


High School Diploma or GED equivalency preferred.  Associates Degree in Business preferred. Emphasis in math, office/clerical skills and computer applications.  BLS preferred. 


Join us at Catholic Health Initiatives, and become a part of our faith-based health system.


About Us

CHI Health is a regional health network with a unified mission: nurturing the healing ministry of the Church while creating healthier communities. Headquartered in Omaha, the combined organization consists of 14 hospitals, two stand-alone behavioral health facilities, a free standing emergency department, more than 150 employed physician practice locations and more than 12,000 employees in Nebraska and southwestern Iowa.

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Nicotine Policy

CHI Health (Nebraska) has implemented a nicotine free work policy and will consider only qualified nicotine free candidates. As of March 1, 2019, cotinine (nicotine) will be added to the list of substances screened for during the post offer, pre-employment testing for all external job candidates offered employment. A positive result for cotinine (nicotine) will eliminate eligibility for employment consideration.

Equal Opportunity Employment

Consistent with our Core Values, Catholic Health Initiatives employers are EEO/AA/M/F/Vets/Disabled Employers. Qualified applications will receive consideration for employement without regard to their race, color, religion, national origin, sex, sexual orientation, gender identification, protected veteran status, disabilitiy or any other legally protected characteristic. 

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