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Administrative/Clerical
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2018-R0192020 Requisition #
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Position Type: Regular
Scheduled Hours per 2 week Pay Period: 80
Primary Location: NE > OMAHA > MCAULEY FOGELSTROM CENTER

Job Description / Summary:

Provides high-level administrative support services to Executive Leadership Team at the Division level scope or Hospital President.  Exercises discretion and independent judgment while performing key job responsibilities. This position is assigned to provide direct administrative support for a leader, a group of leaders and/or department(s). Indirect support may be provided for others based on departmental business need.

 

Essential Key Job Responsibilities:

  • Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing as needed; may delegate or outsource these functions to others if resources are available. Takes independent action to meet critical business objectives. Sets and monitors own objectives and standards. Is known as a self-starter.

  • Anticipates business needs, plans and organizes work in support, or on behalf, of leader(s).

  • Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported.

  • Creates and edits documents, spreadsheets, presentations and organizational charts; additionally, is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader(s) supported as needed.

  • Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources.

  • Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed.

  • Independently plans, coordinates and supports meetings and conferences.

  • With minimal direction, drafts, edits and distributes internal and external communications on behalf of leaders. Proofreads and edits others’ communications before distribution. Administers distribution lists.

  • Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines.

  • Collects and complies data in preparation for budget process; may be asked to prepare reports in support of leader’s budget responsibilities.

  • Processes and files department contracts and agreements; previews and monitors contracts for changes and/or action.

  • Other duties as assigned by leader and organization.


 

Qualifications:

Education:

  • Preferred Bachelor’s degree

 

Experience / Knowledge:

  • 6 years of executive administrative knowledge

  • Must be proficient in Microsoft Office

  • Travel arrangement knowledge


About Us

CHI Health is a regional health network with a unified mission: nurturing the healing ministry of the Church while creating healthier communities. Headquartered in Omaha, the combined organization consists of 14 hospitals, two stand-alone behavioral health facilities, a free standing emergency department, more than 150 employed physician practice locations and more than 12,000 employees in Nebraska and southwestern Iowa.

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Equal Opportunity Employment


Consistent with our Core Values, Catholic Health Initiatives employers are EEO/AA/M/F/Vets/Disabled Employers. Qualified applications will receive consideration for employement without regard to their race, color, religion, national origin, sex, sexual orientation, gender identification, protected veteran status, disabilitiy or any other legally protected characteristic. 

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